The 22-minute meeting
Recognize those endless long and inefficient meetings, the ones where your attention is long gone and you’re wondering whatever will be served at lunch. Yup, those meetings are also the ones that can be transformed into short and effective 22-minute meetings. One of my goals at the office is to increase my personal effectivity and create more time for deep work. To me, that also means having less disruptions from my phone or colleagues. To achieve that I have been focusing on having less and less meetings and increase the effectiveness of the the essential ones. Therefore, I was really happy when a colleague brought the 22-minute meeting to my attention. And since sharing is caring, I am sharing the concept with all you #careerlions.
What’s in it for me?
If you’re looking for a way to improve team meetings, staff meetings, status meetings and planning meetings, the 22-minute meeting might just be what you need. Basically, every routinely based meeting is a potential candidate for a 22-minute meeting. The 22 minutes can be divided in the two first minutes to start up the meeting followed by the average effective time of adults in meetings. Hopefully this will result in more effective meetings, wasting less time, and no more boredom. Does this sound like music to your ears? Make sure to read on.
The game rules
- Schedule a 22-minute meeting and make sure to not exceed the time frame. It will keep everyone disciplined to keep it short and effective. A timer on a phone can be a helpful tool as the sound will make everyone aware that the reserved time is up.
- Have a goal-based agenda.
- Send required readings beforehand.
- Start on time. It will send a message to late coming people that this is not appreciated.
- Stand up. Believe me, people will be quick as they would like to be sitting down again.
- No laptops as this causes distraction.
- No phones, for the same reason as the laptops.
- Focus, off topic comments need to be parked. If a comment does not contribute to the goal of the meeting, make sure to park it and elaborate on a different time.
- Send notes and action items ASAP after the meeting, to keep the effectiveness momentum going even after your meeting.
Personally, I like how my meetings have been shorter. However, I think scheduling 22 minutes is quite a hassle, therefore I cheat a little bit and plan a meeting for 30 minutes. The kind of meetings that you should avoid applying this concept to are brainstorms and deep work sessions. How do you make sure to keep your meetings effective? Are you going to give the 22-minute meeting a shot? Let us know what your best tips and tricks are to have effective meetings down in the comments.